Best Budgeting Software in 2023

Alan Barnes

Alan Barnes

· 5 min read
Best Budgeting Software in 2023

As a budgeting systems professional, I have thoroughly evaluated various budgeting software solutions to recommend the best options for companies seeking effective financial management tools. Each software offers unique features and functionalities tailored to different business needs. Let's explore the top contenders in the market.

What is Budgeting Software?

Budgeting software is a digital tool designed to help individuals and businesses manage their finances effectively. It allows you to track expenses, create budgets, set financial goals, and gain better control over your money. Using budgeting software can provide valuable insights into your spending habits, enabling you to make informed financial decisions and achieve your financial goals faster.

My List of the 7 Best Budgeting Software Companies for Financial Services in 2023

  • You Need a Budget (YNAB): Personal budgeting software that helps individuals and households manage their finances, set goals, and track expenses effectively.
  • Mint: Free budgeting software that enables users to track and categorize their expenses, create budgets, and monitor financial goals, providing a comprehensive overview of their finances.
  • Quicken: Personal finance software offering robust budgeting tools, expense tracking, investment management, and financial planning features, suitable for individuals and small businesses.
  • PocketSmith: Forecasting and budgeting software that helps users visualize their finances, plan for the future, and track spending patterns, providing insights for better financial decision-making.
  • Personal Capital: Comprehensive financial management software offering budgeting, investment tracking, retirement planning, and wealth management tools, suitable for individuals with complex financial needs.
  • EveryDollar: Zero-based budgeting software developed by Dave Ramsey, providing a simple and intuitive budgeting system to track income, expenses, and savings goals.
  • Goodbudget: Envelope budgeting software that helps users allocate funds to different categories, track spending, and manage household budgets effectively.

Best Budgeting Software Companies

You Need A Budget (YNAB)

You Need A Budget (YNAB) is a popular budgeting software that focuses on zero-based budgeting, helping companies allocate funds based on specific goals. YNAB's user-friendly interface and personalized budgeting approach empower companies to gain better control of their finances. The software also emphasizes financial education, enabling businesses to make informed decisions about their money. Best Budgeting Software in 2023

Why YNAB: YNAB is a top pick because of its unique focus on zero-based budgeting, which encourages users to give every dollar a specific job. This approach helps individuals and businesses become more intentional with their spending and prioritize financial goals effectively. YNAB's emphasis on financial education and customer support also makes it an attractive option for those looking to learn better money management practices.


  • Focus on zero-based budgeting, encouraging users to assign every dollar a specific job.
  • User-friendly interface and straightforward budgeting approach.
  • Excellent customer support and extensive financial education resources.
  • Strong community engagement and support forums.
  • Support for automatic bank syncing and transaction importing.


  • Higher subscription cost compared to some other budgeting apps.
  • Limited investment tracking and advanced financial planning features.
  • Some users may find the learning curve steep, especially if they are new to zero-based budgeting.


Mint, a well-established budgeting tool, offers comprehensive financial tracking and budgeting features for businesses. The platform allows companies to link their accounts, track expenses, and create customized budgets. Mint's real-time notifications help companies stay on top of their finances, making it a suitable choice for businesses looking for an all-in-one financial management solution. Best Budgeting Software in 2023

Why Mint: Mint has been a popular choice among individuals and businesses due to its comprehensive set of features. It offers automatic expense tracking, account aggregation, and customizable budgeting tools. The real-time alerts and notifications keep users informed about their financial activities, making it easier to spot potential issues and maintain control over finances.


  • Free to use, making it an attractive option for budget-conscious users.
  • Automatic expense tracking and bank account synchronization.
  • Customizable budgeting categories and financial goal tracking.
  • Real-time alerts and notifications to keep users informed about their financial activities.
  • Integration with a wide range of financial institutions and accounts.


  • Ad-supported, which can be distracting for some users.
  • Security concerns as it requires sharing login credentials for bank accounts.
  • Lack of focus on long-term financial planning and investment management.
  • Limited customer support options.


Quicken is a robust budgeting software with a long-standing reputation for its powerful features and flexibility. Ideal for small to medium-sized companies, Quicken offers expense tracking, budget creation, and investment management capabilities. Its integration with accounting software simplifies financial reporting and tax preparation.

Best Budgeting Software in 2023

Why Quicken: Quicken is a well-established budgeting software with a long history in the market. Its flexibility and wide range of features have made it a go-to choice for many businesses. Quicken's integration with accounting software and tax preparation tools is valuable for businesses seeking to streamline their financial reporting and tax compliance processes.


  • Robust and comprehensive financial management features.
  • Extensive integration with various accounting software and financial institutions.
  • Advanced reporting and customizable financial analysis.
  • Investment tracking and portfolio management capabilities.
  • Bill payment reminders and tax preparation features.


  • Relatively high cost for more advanced versions of the software.
  • Steeper learning curve, especially for new users with limited accounting knowledge.
  • Occasional software performance issues reported by users.
  • Lack of real-time synchronization with financial accounts.


PocketSmith stands out for its robust forecasting capabilities. This budgeting software allows companies to create detailed financial forecasts, helping them make informed long-term decisions. PocketSmith's calendar-based interface and cash flow projections provide a comprehensive view of the company's financial health, making it an excellent choice for businesses planning ahead.

Best Budgeting Software in 2023

Why PocketSmith: PocketSmith's standout feature is its advanced forecasting capabilities, which enable users to project their financial future based on historical data and spending patterns. This feature is particularly beneficial for businesses with complex financial situations, allowing them to plan and prepare for various scenarios.


  • Powerful forecasting and scenario planning features.
  • Calendar-based interface for easy visualization of upcoming transactions.
  • Multi-currency support, suitable for businesses operating internationally.
  • Cash flow management tools and projections.
  • Integration with various financial institutions for automatic transaction importing.


  • Higher subscription cost compared to some other budgeting apps.
  • Some users might find the interface overwhelming or complex.
  • Limited investment tracking features.
  • Reports and analysis might not be as extensive as other specialized accounting software.

Personal Capital (Empower)

Personal Capital combines budgeting features with investment tracking and retirement planning tools. Suited for companies with significant investments, the software offers in-depth analysis and reporting on both personal and business finances. Its wealth management features make it a top choice for businesses looking to optimize their investments. Best Budgeting Software in 2023

Why Personal Capital: Personal Capital is known for its holistic approach to financial management, combining budgeting features with investment tracking and retirement planning tools. This comprehensive view of personal and business finances makes it a strong contender for businesses looking to optimize their investments and achieve long-term financial goals.


  • Comprehensive financial overview, including budgeting, investment tracking, and retirement planning.
  • Integration with various financial accounts, including bank, credit, and investment accounts.
  • Personalized investment advice and portfolio analysis.
  • Retirement planning tools with retirement savings projections.
  • Access to financial advisors for Premium users.


  • Requires a minimum investment balance for some features.
  • Higher cost for the Premium version, limiting access to certain features for free users.
  • Focus on personal finance, may not be as tailored to specific business needs.
  • Some users might find the retirement planning projections less accurate for unique financial situations.


EveryDollar, created by financial expert Dave Ramsey, employs a straightforward budgeting approach known as "zero-based budgeting." With its user-friendly interface, businesses can easily track expenses and allocate funds efficiently. EveryDollar is particularly attractive to companies seeking a simple, no-frills budgeting solution.

Best Budgeting Software in 2023

Why EveryDollar: EveryDollar's simplicity and adherence to the "zero-based budgeting" concept make it a popular choice for individuals and businesses who prefer a straightforward approach to budgeting. The ease of use and focus on budgeting essentials are appealing to those seeking a simple and effective budgeting solution.


  • Simple and easy-to-use interface, suitable for budgeting beginners.
  • Emphasis on "zero-based budgeting," encouraging users to allocate every dollar.
  • Direct budgeting integration with Dave Ramsey's financial methods.
  • Basic expense tracking and reporting capabilities.
  • Mobile app for budgeting on the go.


  • Lack of advanced features for investment tracking or long-term financial planning.
  • No automatic bank synchronization, requiring manual transaction entry.
  • Limited free version, with more advanced features available only in the paid version.
  • Limited integrations with external financial accounts or software.


Goodbudget is based on the envelope budgeting system, allowing companies to allocate money to specific spending categories. The platform is perfect for businesses aiming to curb overspending and stay within predefined budget limits. Goodbudget's easy-to-use mobile app facilitates real-time expense tracking, ensuring companies always stay on top of their budgets. Best Budgeting Software in 2023

Why Goodbudget: Goodbudget's envelope budgeting system provides a practical and visual way for businesses to allocate funds to different spending categories. This hands-on approach helps users stay disciplined and mindful of their spending habits, making it suitable for businesses aiming to control expenses and avoid overspending.


  • Envelope budgeting system, providing a tangible and visual approach to budgeting.
  • Easy-to-use mobile app for expense tracking and envelope management.
  • Shareable budgets, suitable for families or small business teams.
  • Regular expense tracking and budgeting reminders.
  • Suitable for businesses looking for a simple and intuitive budgeting solution.


  • Limited reporting and financial analysis features.
  • No automatic bank synchronization, requiring manual transaction entry.
  • Free version restricts the number of envelopes and accounts available.
  • Lacks advanced investment tracking and financial planning tools.

Criteria used to select the vendors

  1. Budgeting Methodology: I looked for software that offers various budgeting methodologies, such as zero-based budgeting, envelope budgeting, or traditional budgeting, to cater to different businesses' preferences and needs.
  2. User-Friendly Interface: A crucial factor was an intuitive and user-friendly interface that allows businesses to navigate and utilize the software with ease. Clear navigation and straightforward processes were prioritized.
  3. Financial Tracking: I considered the software's ability to automatically track and import financial transactions from various accounts, saving time and effort for businesses during expense management.
  4. Financial Forecasting: I assessed the software's forecasting capabilities, looking for features that can help businesses plan for the future, predict cash flow, and make informed financial decisions.
  5. Reporting and Analysis: I examined the reporting and analysis features, seeking detailed insights into a business's financial performance, trends, and areas for improvement.
  6. Investment Tracking: For businesses with investment portfolios, I evaluated the software's capabilities in monitoring and analyzing investments.
  7. Customer Support: The availability and responsiveness of customer support services were considered to ensure businesses have assistance when needed.
  8. Cost-Effectiveness: I compared the pricing plans of each software against its features and functionality, aiming to find solutions that provide value for money.

Frequently Asked Questions (FAQs) for Selecting the Best Budgeting Software

  1. How do I determine my budgeting needs?
    • To determine your budgeting needs, consider factors like the complexity of your financial situation, the level of financial analysis required, the number of financial accounts you want to track, and whether you need features like investment tracking or forecasting. Assess your financial goals and priorities to find a budgeting software that aligns with your specific requirements.
  2. What are the different budgeting methodologies supported by budgeting software?
    • Budgeting software may support various methodologies, including zero-based budgeting, envelope budgeting, and traditional budgeting. Zero-based budgeting allocates every dollar to a specific purpose, while envelope budgeting involves categorizing funds into envelopes for different expenses. Traditional budgeting involves setting spending limits for various categories. Choose the methodology that best suits your budgeting style and preferences.
  3. What features should I look for in budgeting software?
    • Consider the following features:
      • Expense tracking and automatic transaction importing
      • Customizable budgeting categories and financial goal setting
      • Financial forecasting and scenario planning
      • Integration with external financial accounts and banks
      • Detailed reporting and financial analysis
      • Investment tracking and portfolio management (if applicable)
      • Real-time updates and notifications
      • Mobile accessibility for on-the-go budget management
  4. Is security a concern when using budgeting software?
    • Yes, security is vital when using budgeting software as it involves handling sensitive financial data. Look for software that uses encryption and follows industry-standard security practices. Additionally, read their privacy policy to ensure your data is protected and not shared with third parties without your consent.
  5. How much does budgeting software typically cost?
    • Budgeting software costs can vary widely. Some software offers free versions with limited features, while others have subscription plans ranging from basic to premium levels. Consider your budget and the value the software provides when comparing costs.
  6. How do I ensure the software integrates well with my existing financial accounts and systems?
    • Check if the budgeting software supports integration with your bank, credit card, and other financial accounts. Look for information about supported file formats and API integrations. Most budgeting software websites provide details on their integration capabilities.
  7. Can I try the software before committing to a purchase?
    • Many budgeting software providers offer free trials or free versions with limited features. Take advantage of these trial periods to test the software's interface, features, and ease of use. It will help you determine if it meets your requirements before making a final decision.
  8. How important is customer support when choosing budgeting software?
    • Customer support is essential, especially if you encounter issues or have questions while using the software. Look for budgeting software providers that offer multiple support channels, such as email, chat, or phone support. Check user reviews and feedback to gauge the quality of their customer support.
  9. Can I use budgeting software on multiple devices?
    • Most budgeting software today is accessible on multiple devices, including desktops, laptops, tablets, and smartphones. Ensure that the software you choose offers cross-platform compatibility to manage your budget seamlessly on different devices.
  10. Does budgeting software help with long-term financial planning and investments?
    • Some budgeting software includes features for long-term financial planning and investment tracking. These features can be beneficial for businesses looking to optimize their investment strategies and plan for retirement or other financial goals. Consider your long-term financial objectives when choosing a software that offers such functionalities.
  11. Can I share budgeting data with family or team members?
    • Certain budgeting software offers collaboration features, allowing you to share budget data with family members, partners, or team members. If this is a requirement for your business, look for software that supports multiple user access and budget sharing.

Final Remarks

Selecting the best budgeting software for a company depends on its specific financial requirements and preferences. You Need A Budget (YNAB) stands out for its goal-oriented approach, while Mint offers a comprehensive suite of financial tracking tools. Quicken is highly flexible, and PocketSmith excels in forecasting capabilities. Personal Capital caters to investment-focused companies, while EveryDollar offers straightforward budgeting. Goodbudget is ideal for businesses preferring envelope budgeting. In making the right choice, companies should evaluate their unique financial needs and objectives to find the perfect fit.

Alan Barnes

About Alan Barnes

Alan Barnes is a financial technology consultant specializing in software advisory services for banks and financial institutions. With a comprehensive understanding of the financial industry, Alan assists organizations in selecting software solutions that enhance efficiency, compliance, and customer experience. Drawing on their deep knowledge of banking processes and regulations, Alan helps clients navigate the rapidly evolving fintech landscape, ensuring they make informed decisions that align with their strategic goals.
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